MLT is Hiring!

September 17, 2025

Administrative Assistant

Job Description

Availability: Permanent, part-time position available immediately. Approx. 10 hours per week.

Status: Non-Exempt

Reports to: Chief Financial Officer

Location: Office in downtown Fort Bragg, CA. Occasional travel for off-site events.

About Mendocino Land Trust

Mendocino Land Trust (MLT) is a nonpolitical, nonprofit 501(c)(3) land trust operating throughout Mendocino County and beyond. MLT conserves and restores habitat, scenic areas, and working lands while also providing public access to beautiful places.  

We work diligently to:

• Preserve our land for its scenic and recreational values
• Build trails so that people can have a direct connection to our beautiful landscapes
• Protect and restore our waterways and forests which provide critical wildlife habitat
• Preserve family farms and ranchlands for generations to come
• Care for the lands we have protected, in perpetuity

For more information please visit our website at www.MendocinoLandTrust.org.

MLT is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where staff excel based on personal merit, qualifications, experience, ability, and job performance.

Duties and Responsibilities

• Respond to or route inquiries received via phone, email, mail and walk-in visits
• Run local errands including bank, post office, and local businesses
• Organize and manage digital files on a shared (Google) drive as well as hard copy files
• Maintain organizational calendar, assist with scheduling staff tasks and meetings
• Enter expenses, bills, and bank deposits in Quickbooks Online
• Assist with timesheet management and payroll processing in Paychex Flex platform
• Collect, open, date-stamp and distribute mail
• Assist with board documents and records – meeting packets, resolutions, etc.
• Provide clerical assistance with conservation projects – scanning, copying, filing and transmitting documents
• Coordinate and schedule wedding and special event reservations at MLT sites
• Assist with occasional offsite events including fundraisers and educational outings
• Record and acknowledge donations – both one-time and recurring – using Little Green Light donor management system
• Fulfill online store merchandise orders using Square payment platform
• Order and maintain office supplies

Preferred Qualifications

• Strong communication, collaboration, and organizational skills
• Writing and data entry skills
• Ability to prioritize assignments, meet deadlines, and maintain attention to detail
• Ability to appropriately handle confidential information
• Experience with mail merge and large-volume mailings
• Software experience: Google Suite, Microsoft Word, Quickbooks Online, and donor/customer management systems
• Possession of a valid driver’s license for local work-related travel. Mileage reimbursement will be paid for personal vehicle use. MLT-owned vehicles will be available for some trips.

We recognize that a variety of educational, work, and life experiences may contribute to a candidate’s preparedness for a position, and encourage you to apply even if you do not meet all of the preferred qualifications listed above.

The rate of pay for this position is $25 per hour. Benefits include SIMPLE-IRA retirement plan with 3% employer match, and paid time off including vacation, sick time and holidays (prorated depending on hours worked). 

This is a part-time position at 10 hours per week, with a possibility of increased hours in 12 months. We anticipate that the 10 hours will be worked over 2-4 days each week.

This is an office-based position responsible for greeting walk-in visitors and answering the office telephone during normal business hours. Flexible scheduling is possible, and the scheduled hours may change from week to week depending on the needs of the employee and the organization. Work at weekend and evening events will occasionally be required throughout the year. 

Position open until filled. We will begin reviewing applications on Monday September 29, 2025.

To apply please send a cover letter and resume to employment@mendocinolandtrust.org.